This privacy statement sets out how Thirlwall Associates Ltd complies with the United Kingdom and European Union data protection requirements.

Individuals have the right to know exactly what information is held about them and how it is processed.  You are entitled to rectify any incorrect or incomplete information held.

You are also entitled to be forgotten, thereby requesting all your personal data be removed without reasons being given.

Who we are

Our website address is:

What personal data we collect and why we collect it

Thirlwall Associates Ltd only holds data if we have been given consent, have a contract or are required to hold the data due to legal obligation.   Data held may include

  • Name
  • Job role
  • Company address
  • Phone number
  • Mobile telephone number
  • E-mail address
  • Payment details for suppliers
  • Calendar entries, such as records of meeting attendance
  • Projects involved

We do not collect or store sensitive personal data.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


This website uses Google Analytics to track users.

Who we share your data with

We do not share your data with any third parties.

How long we retain your data – website

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data – website

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data – website

Visitor comments may be checked through an automated spam detection service.

Additional information

How we protect your data

Breach of data

Thirlwall Associates Ltd has physical and digital security measures in place to monitor and prevent your data being misused or stolen.  However if you suspect the data we hold about you has been misused, shared outside the processing parties, or divulged without your consent, please contact us immediately

Automated process

No automated decision-making process is in place towards your data.

Processing of Data

We use personal date to enable us to carry out contractual work for our customers and meet our legal requirements in the process, to manage and pay our suppliers, to manage and pay our employees and to maintain our accounting records.

Retention Period

Thirlwall Associates Ltd keeps your data for the duration of any contract, and for any period post project required by legislation or professional indemnity requirements.

Transfer to a third party

Thirlwall Associates Ltd uses online services to manage email and to issue fee quotations and invoices.  Contact information including email address, name and address is stored on these systems.  All data is encrypted.  To protect your data the security measures of each provider are regularly reviewed.

In addition Thirlwall Associates Ltd may be legally required to transfer your data to a third-party organisation when requested by the relevant authorities.

Contact information

If you have any questions or comments about this Privacy Policy, you can e-mail us or write to us at  Privacy Matters, Thirlwall Associates Ltd, 57 Church Street, Didcot, OX11 8DG